Job opportunities
TITLE: Project Administration Officer
LOCATION: TRAFFIC International (Cambridge, UK)
REPORTS TO: Director of Operations
DURATION: Full-time position for a period of 18 months
SALARY RANGE: £21,500-£23,500 p.a.
CLOSING DATE FOR APPLICATIONS: 10 September 2010
TRAFFIC International is seeking a Project Administration Officer. The position is a full-time fixed-term post for a period of eighteen months (with the possibility to extend), based in Cambridge.
BACKGROUND
TRAFFIC, the wildlife trade monitoring network, works to ensure that trade in wild animals and plants is not a threat to the conservation of nature. TRAFFIC actively monitors and investigates wildlife trade and provides information to diverse audiences worldwide as a basis for effective conservation policies and programmes. The organization was founded in 1976 and has grown into an international network, with 25 offices worldwide, organized in eight regional programmes. TRAFFIC is a joint programme of WWF, the conservation organization and IUCN, the International Union for Conservation of Nature.
TRAFFIC International, based in Cambridge, is the headquarters for the global TRAFFIC network
CHARACTERISTIC DUTIES
This position is responsible for ensuring the consistent and efficient administration of a portfolio of projects for which TRAFFIC International has financial and reporting responsibilities. The Project Administration Officer will work closely with the Senior Programme Director for Europe and Africa, and with other Project Administration Officers, Project Managers and finance staff at TRAFFIC International and with relevant staff throughout the TRAFFIC network. The Project Administration Officer is the key contact point with external donors for contractual and reporting issues for projects within his/her portfolio.
SUMMARY OF SPECIFIC DUTIES:
• Reviewing and advising on the terms of donor contracts and agreements
• Registration of network projects in a central Project Management Database
• Organizing any necessary project funding agreements or sub-contracts, including those for consultants, and ensuring the timely transfer of funds to TRAFFIC offices
• Co-ordinating with the Senior Programme Director on day-to-day project administration along with Operations and Accounts staff at TRAFFIC International
• Advising the Senior Programme Director on the management of project finances
• Maintaining project files (both hard and soft copies)
• Providing input to the production of monthly project cashflows
• Working with TRAFFIC offices and staff to ensure the timely preparation and submission of project financial reports and any other financial documents required by donors
• Working with TRAFFIC offices and staff to ensure the timely preparation and submission of project progress reports and any other project documents required by donors
• Compiling, reviewing, and editing of project technical progress and financial reports
• Contributing to the Annual TRAFFIC Management Calendar, detailing annual reporting requirements, and the quarterly reporting matrix
• Liaising with donors with regard to meeting project reporting requirements
• Assisting with the compilation of management reports to the TRAFFIC Committee
• Preparing, if required by donors, project audits including the collection and review of supporting documentation from network offices.
• Supporting as required proposal development for network offices including working with the Project Administration Officer at TRAFFIC International responsible for co-ordinating proposal submissions by the network
• Providing input into the divisional budget of Europe/Africa Programmes within the budget system of TRAFFIC International.
• Assisting the Senior Programme Director in preparation for meetings where information on projects or proposal development is required.
• Assisting with the compilation and review of TRAFFIC International’s overall project portfolio.
• Assisting with the development and maintenance of an overall Project Management Database for the TRAFFIC network
REQUIREMENTS:
• be educated at least to A' level standard
• have relevant and proven experience in financial management, project administration and contracting
• be able to demonstrate sound financial skills
• have a sound knowledge of MS Office software use, especially Excel and Access
• have excellent interpersonal skills and have strong organizational ability
• be a good team player but also willing to work on own initiative
• hold a keen interest in environmental and financial issues
• fluency in English required with fluency in French or Spanish an advantage
• experience in administering EC projects an advantage
SUPERVISORY RESPONSIBILITIES: None
APPLICATIONS
Applicants are asked to submit their CV and a covering letter in English. Applications should be submitted, preferably by email, with the subject header “Job Application: Project Administration Officer” before 10 September 2010 to:
The Director of Operations
TRAFFIC International
219a Huntingdon Road
Cambridge CB3 0DL
UK
E-mail: traffic@traffic.org
Fax: +44-1223-277237
For further information about TRAFFIC visit our website at http://www.traffic.org
